All Officers

• Attend a minimum of eight Board (Board of Directors and Executive Committee) meetings each fiscal year. (Exceptions may be made by the Executive Committee on an individual basis)
• Submit reimbursement requests with original receipts attached in a timely manner and within the current fiscal year in which the expense occurred. (See sample form in Appendix)
• Maintain a working knowledge of the MGC Policies and Procedures Handbook and its location on the MGC web site. Refer to it for direction on responsibilities associated with the office held.
• Notify President of proposed agenda items at least three days prior to the meeting.
• Submit, by mid-August, a report of committee activities and accomplishments during the previous fiscal year to the Vice President for publication in the MGC Annual Report.
• Save a copy of all official actions and correspondence, including electronic correspondence, for submission to the MGC Archives. Submit to the MGC Archivist by the end of your Term of Office.
• Always act towards the goals of the MGC and remember that you represent the total membership.

Vice President

Position description

The Vice President shall have all the power and duties of the President in the absence or disability of the President or under the direction of the President. The Vice President shall act as Program chairperson for the Delegate meetings and plan the Spring Workshop for member societies.

Duties and responsibilities

• Attend all Board and Delegate meetings.
• Assist the President as directed and able.
• Plan and introduce the program for the Delegate meetings.
• Annually, the Vice President will review the MGC Speaker Contract Template with the Board of Directors to determine if modifications are required to complement changes in technology or policy.
• The Vice President will use the MGC Speaker Contract template to finalize arrangements with the speakers.
• Determine, with the help of the Board of Directors, and specifically, the Continuing Education Chairperson, the subject and date for the annual Michigan Genealogical Officers’ Workshop for member societies. Arrange and implement all details including scheduling rooms, securing speakers, hiring a caterer, and preparing and mailing publicity and reservation forms to all member societies. Make a full report to the Board at the meeting following the Workshop.
• Make sure all incoming Officers and Committee members are aware of the location of the Policy and Procedures Handbook on the MGC web site and that they have access to the digital file.
• Compile, coordinate and have printed the MGC Annual Report before the September Delegate Meeting.
• Maintain the MGC Speakers and Program List Database in a timely manner as updates are submitted.