All Officers

• Attend a minimum of eight Board (Board of Directors and Executive Committee) meetings each fiscal year. (Exceptions may be made by the Executive Committee on an individual basis)
• Submit reimbursement requests with original receipts attached in a timely manner and within the current fiscal year in which the expense occurred. (See sample form in Appendix)
• Maintain a working knowledge of the MGC Policies and Procedures Handbook and its location on the MGC web site. Refer to it for direction on responsibilities associated with the office held.
• Notify President of proposed agenda items at least three days prior to the meeting.
• Submit, by mid-August, a report of committee activities and accomplishments during the previous fiscal year to the Vice President for publication in the MGC Annual Report.
• Save a copy of all official actions and correspondence, including electronic correspondence, for submission to the MGC Archives. Submit to the MGC Archivist by the end of your Term of Office.
• Always act towards the goals of the MGC and remember that you represent the total membership.

Treasurer

Position description

The Treasurer shall perform all duties according to the Fiscal Policies set forth in Article VI / Sec 6.05 of the MGC Bylaws.

The Treasurer shall have custody of the funds and securities of MGC.

The Treasurer shall keep proper books of record, showing all monies received and disbursed and all assets and liabilities of the MGC. These books remain the property of the MGC and should always be open to the inspection of the Executive Committee.

Duties and responsibilities

• Shall select a convenient Federally Insured Commercial bank and have monthly statements sent to his/her home address or have internet access to statements and print those statements direct from the bank’s web site.
• Recommend to the Executive Committee any proposed changes in banking arrangements based on convenience and/or interest rates.
• Update, as needed, signature cards at the bank with the current Treasurer’s, President’s, and Resident Agent’s signatures.
• Prepare the Treasurer’s Report monthly. Email a copy to each member of the Board prior to the meetings. Present at all Board and Delegate meetings.
• Provide a PDF copy of the Treasurer’s Report to the Webmaster for posting in the Board and Delegate areas of the MGC web site.
• When money is received for Special Events, such as workshops or seminars, the dollar amount received, and contact information should be sent to the person designated for that event.
• Maintain the current copy of the tax exemption letter. A copy is to be forwarded to the MGC Archivist to file both in the MGC Files and in the MGC Digital Archives for remote access.