All Officers

• Attend a minimum of eight Board (Board of Directors and Executive Committee) meetings each fiscal year. (Exceptions may be made by the Executive Committee on an individual basis)
• Submit reimbursement requests with original receipts attached in a timely manner and within the current fiscal year in which the expense occurred. (See sample form in Appendix)
• Maintain a working knowledge of the MGC Policies and Procedures Handbook and its location on the MGC web site. Refer to it for direction on responsibilities associated with the office held.
• Notify President of proposed agenda items at least three days prior to the meeting.
• Submit, by mid-August, a report of committee activities and accomplishments during the previous fiscal year to the Vice President for publication in the MGC Annual Report.
• Save a copy of all official actions and correspondence, including electronic correspondence, for submission to the MGC Archives. Submit to the MGC Archivist by the end of your Term of Office.
• Always act towards the goals of the MGC and remember that you represent the total membership.

Corresponding Secretary

Position description

The Corresponding Secretary shall maintain an up-to-date database of member societies, delegates, members at large, and past MGC Presidents. Said database lists not to be used outside of the Council except for special situations approved by the Executive Committee. The secretary is also responsible for correspondence at the direction of the President.

Duties and responsibilities

• Writes and sends electronic correspondence to MGC Board Members and Delegates email announcing MGC sponsored events and other events as instructed by the President.
• Writes and sends electronic correspondence to all MCG members and/or delegates in the event of unforeseen cancellations of meetings.
• Maintains and updates MGC membership database, in coordination with the Membership Chair.
• Coordinates with the Webmaster to ensure the MGC Member Society List is up to date
• on the MGC Website.
• Shall be responsible for retrieving email from the info@mimgc.org account and forwarding it to the appropriate officer. If a query is received via email, it is forwarded to the appropriate member society for response.